“We won the contract on Friday and had the crew on site Monday, inductions done, DIMS approved. That used to take us over a week.”
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Pre-qualification
Set the standard before they start.
Explain your company requirements, request key documents and set the information you need from contractors.
Core features:
Define company requirementsRequest mandatory documentsReview submissions in one placeControl who can progress
Company requirements · Apex Civil
What a contractor must provide before work is awarded
Public liability insurance
Certificate of currency
RequestedCertificate of currency
WHS policy
Signed by a director
ReceivedSigned by a director
Electrical licence
Contractor licence
RequestedContractor licence
Workers compensation
Policy document
ReceivedPolicy document
Apex Civil meets company requirements
What you get
Explain your company requirements, request key documents and set the information you need from contractors. Bring prequalification, onboarding and contractor requirements into one place.
Benefits
Set the standard before they start.
Explain your company requirements, request key documents and set the information you need from contractors.
Pre-qualification
Assess contractors before they start.
Onboarding
Get contractors and their workers site-ready.
Compliance
Track requirements and key documents.
Credentials
Keep credentials up to date.
Define company requirements
Explain your company requirements, request key documents and set the information you need from contractors.
Request mandatory documents
Explain your company requirements, request key documents and set the information you need from contractors.
How it works
From contractor requirements to site access.
- 1
Invite
Send the requirements to the contractor.
- 2
Collect
Gather documents, inductions and credentials.
- 3
Review
Check submissions and chase what is missing.
- 4
Approve
Confirm readiness and give site access.
Why choose SiteSherpa
Know who’s ready for site.
Contractors
Harbourline Civil · 6 companies
AC
In progressApex Civil
12 workers · prequalification
12 workers · prequalification
BT
PrequalifiedBayside Traffic
4 workers · prequalification
4 workers · prequalification
NE
12 daysNorthline Electrical
3 workers · insurance expiring
3 workers · insurance expiring
RP
PrequalifiedRidge Plant Hire
2 workers
2 workers
Define company requirements
Request mandatory documents
Review submissions in one place
Control who can progress
Assess contractors before they start.
Trusted by others just like you
I log incidents by talking into my phone from the ute. No more trying to remember details back at the office.
“Sign-off on toolbox talks used to mean chasing every worker with a clipboard. Now it's done before the shift starts.”
“We ran safety out of five spreadsheets and a shared drive nobody trusted. SiteSherpa replaced all of it inside a month”
"When the auditor turned up unannounced, we weren't scrambling. Everything was there, timestamped, ready to go."
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Frequently asked questions
Questions managers ask us before they book a demo
Every concern you have about switching over, your budget and whether the AI actually works on site, answered below.
How long does it take to get set up?
Most teams are live in days, not months. With our Done-For-You WHSMS service, your system is ready before you even log in — see the implementation page for the week-by-week picture.
What is the difference between a Full User and a Field User?
Full Users run the system: dashboards, configuration, reporting. Field Users do their part from a phone: sign documents, complete inductions, report incidents, acknowledge messages. Most businesses run a handful of Full Users and give every worker a Field User seat.
Who is SiteSherpa built for?
Any business with WHS obligations. Construction and mining are where we've built the deepest expertise, and the platform covers the hazards, controls, and documentation high-risk sectors need — civil, manufacturing, transport, facilities management, government and healthcare included — with alignment to standards like ISO 45001.
What does it cost?
Simple volume pricing: the more users, the less you pay per user, and every plan includes all platform features and AI tools. Final pricing is being confirmed — see the pricing page or book a demo and we'll walk you through it.
What does the ISO Gap Analysis include?
A clause-by-clause gap report against ISO 9001, 45001, or 14001 — rated by severity, with a prioritised action plan and a downloadable PDF/Excel report. Delivered in 24 hours (Rapid) or 5 days (Expert Review).
How does SiteSherpa use AI?
Our voice AI creates record, drafts risk assessments and toolbox talks, and analyses incidents — automating the everyday admin so your team spend less time on paperwork and more time on site.
